Luxe Virtual Operations
Luxe Virtual Operations provides fractional operations consulting and virtual business support for owner-operated service businesses — with deep specialization in medical and wellness practices, professional services, and solopreneur operations. We build the systems, processes, and operational infrastructure that allow your business to run consistently — with or without you.
In the room, or working behind the scenes.
Our work frees you to focus on more of what only you can do.
Why Luxe Virtual Operations?
Built for owner-operated service businesses that are already in motion.
Real operational infrastructure — not templates, not workarounds.
Systems that run without the owner in the room.
Compliance, accountability, and reporting built in from day one.
A consulting partner who stays — not a project that ends.
Who We Serve
Medical & Wellness Practice Owners
Professional Service Businesses (law, accounting, consulting)
Owner-Operated Service Businesses
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Solopreneurs & Creative Entrepreneurs
Small Business Owners Seeking Operational Infrastructure
What We Handle
Our team manages the operational tasks that slow down your productivity.
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Examples of support include:
​CRM updates and lead tracking
Client onboarding and follow-up communication
Scheduling and calendar management
Listing coordination and marketing preparation
Canva graphics and marketing assets
Social media scheduling
Vendor coordination
Email organization and client communication support
Entrepreneurs and Small Business Owners who need AI workflow systems
Email nurture sequence build and activation
SOP documentation and team training
MidJourney and AI content creation systems
How It Works
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Discovery Call (Free 30 min.)
We learn about your business, your current systems, and where operational chaos is costing you most.
No commitment required.
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Onboarding
We organize your systems and create a structured workflow.
Execution & Optimization
We build, activate, and optimize your systems — then train your team to run them independently. You focus on the work only you can do.
Engagement Tiers
FOUNDATION PACKAGE
The financial and administrative infrastructure layer.
✓ QuickBooks Online setup with business-specific chart of accounts
✓ Monthly bank and card reconciliation
✓ Invoice creation and delivery for every transaction
✓ Receipt categorization and expense tracking
✓ Accounts receivable tracking and overdue flagging
✓ Monthly P&L; summary delivered by the 5th business day
✓ SOP documentation for up to 3 core recurring processes
✓ Google Drive folder structure and document organization
✓ Weekly 15-minute check-in
✓ Email support — 24-hour response (M–F)
OPERATIONS COMMAND PACKAGE
Everything in Foundation plus the full compliance and
operations layer.
✓ Everything in Foundation, plus:
✓ Full compliance calendar with 60/30-day regulatory deadline alerts
✓ Staff and contractor qualification file build and maintenance
✓ License, certification, and medical certificate expiration tracking
✓ Vendor and insurance documentation management (COI tracking)
✓ New staff and contractor onboarding coordination
✓ Industry-specific data compilation for quarterly filings
✓ Expanded monthly operations report with KPI tracking
✓ Up to 5 SOPs documented per month
✓ Priority email support — 4-hour response (M–F)
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How We Engage
Every LVO Engagement begins with a $350 Practice Strategy Consultation. We assess your current state, map your operational gaps, and recommend the right engagement tier for the results you want — not a one-size-fits-all plan.
STEP 1
Book Your $350 Practice Strategy Consultation (90 minutes)
STEP 2
Receive Your Scoped Proposal — built around your actual situation, not a template. Delivered within 2–3 business days.
STEP 3
Engagement Begins! Sign your agreement and we get to work. Your $350 session fee is credited toward your first month.
Ready to build the system your business deserves?
Start with a $350 Practice Strategy Consultation. We’ll assess your current state, map your operational gaps, and recommend the right engagement for where your business is right now. The sessionfee is credited toward your engagement when you move forward.